IT Project Manager Document Management

Function

We're looking for an experienced consultant to join our client's team, focusing on the management of several business-IT projects in the document management landscape. The role involves key activities including the implementation of electronic signature solutions and the establishment of test management systems following established standards, utilizing a range of technologies such as SAP ECC, M365 tools (SharePoint, PowerApps, PowerAutomate), and others.

The successful candidate will take on the following responsibilities:

• Project Management: Oversee document management related projects, including the decommissioning of existing applications. This element includes defining a document strategy and its implementation in alignment with market best practices.
• Electronic Signature Implementation: Implement a tool for electronic signatures effectively.
• User Engagement: Identify, track, and support the integration of key user needs into project initiatives.
• Project Tracking: Maintain detailed oversight of project scope, timeline, resources, and budget, while also handling risks and issues that may arise.
• Test Management Setup: Establish a thorough test management framework for document projects based on the defined testing methodology.
• Change Management Coordination: Organize change management processes in collaboration with business units, ensuring adequate training for end-users.
• Project Support: Assist the PMO with systematic project tracking, capacity planning, budgeting, and scheduling.
• Governance Implementation: Set up project governance in line with agreed expectations using tracking tools such as Jira and TOPdesk.

The ideal candidate should have:

• Expertise in Business Process Modelling Notation (BPMN), Complex Document Management migrations, and Document management processes.
• Strong background in Electronic signature technologies and experience in IT Transformation projects.
• Proficiency in M365 solutions including SharePoint, PowerApps, and PowerAutomate.
• Familiarity with PRINCE2, project management methodologies (Agile, Waterfall, Scrum), and test management.
• A command of languages, fluent in both English and Dutch, with French as an advantage.

During your assignment, adherence to GDPR, ISO27001, and NIS2 regulations is mandatory. The consultant will be expected to work on-site, three days a week at the office in Brussels. Due to the nature of the projects, taking holidays must be pre-approved to ensure service continuity. Candidates should review and adhere to the external provider code of conduct available upon request.