Management Assistant

Function

We're looking for an experienced Management Assistant to join our client's multidisciplinary team. In this key support role, you will contribute to the smooth operation of a dynamic department by providing high-quality administrative, organizational, and communication support. Acting as a central point of contact, you will collaborate closely with colleagues from diverse professional backgrounds and help ensure efficient day-to-day operations in a fast-paced environment.

Key Responsibilities

• Review, proofread, and finalize correspondence, reports, presentations, and internal documentation.
• Manage incoming and outgoing correspondence, including email administration, tracking, filing, and follow-up activities.
• Handle occasional telephone inquiries and ensure professional communication with internal and external stakeholders.
• Create, maintain, and update administrative files and records.
• Organize internal and external meetings, coordinate schedules, and occasionally arrange business travel.
• Provide administrative and operational support to a multidisciplinary team, proactively identifying solutions and contributing to process improvements.
• Collaborate with fellow assistants to maintain and continuously improve departmental procedures and documentation.
• Contribute positively to team engagement and foster a collaborative working environment.

The Ideal Candidate

You are a highly organized and proactive professional with strong communication skills and a service-oriented mindset. You thrive in environments where priorities can shift and where attention to detail is essential.

Requirements:

• Bachelor's degree in Office Management or an equivalent qualification.
• Minimum of 5 years of experience as a Management Assistant, Executive Assistant, or Team Assistant, preferably within a legal, regulatory, or professional services environment.
• Excellent written and verbal communication skills in both Dutch and French.
• Good practical knowledge of English.
• Strong organizational skills with the ability to prioritize effectively and work both independently and as part of a team.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to quickly learn and work with proprietary business systems.

Nice to Have

• Experience with SharePoint and OneNote.
• Strong analytical and critical-thinking skills.
• Ability to work effectively under pressure and meet deadlines.
• Mature, professional, and positive attitude.
• Excellent interpersonal and communication skills.
• Eagerness to learn and adapt in a continuously evolving work environment.