Technical Writer

Function

We're looking for an experienced Technical Writer to join our client's team and support the delivery of high-quality procurement documentation for hardware-related initiatives. This is an exciting opportunity for a detail-oriented professional who can transform technical, functional, and business requirements into clear, structured, and compelling documentation while coordinating with a variety of stakeholders throughout the procurement lifecycle.

Key Responsibilities

• Prepare and maintain comprehensive Requests for Proposal (RFPs) for hardware-related procurements, ensuring technical specifications, pricing requirements, questionnaires, and evaluation criteria are clearly documented.
• Collaborate with cross-functional stakeholders, including procurement, IT, legal, vendor management, and business teams, to gather requirements and ensure complete and accurate documentation.
• Conduct market and industry research to incorporate relevant standards, supplier capabilities, and best practices into procurement documents.
• Review, edit, and proofread documentation to ensure consistency, clarity, accuracy, and compliance with established quality standards.
• Coordinate RFP activities, manage timelines and deliverables, and facilitate the collection and consolidation of information from all relevant stakeholders throughout the procurement process.

Your Profile

The ideal candidate has at least 3 years of experience in technical writing and a proven track record of delivering procurement documentation. You have successfully contributed to a minimum of two RFP projects involving hardware assets, such as multifunction printers, scanners, headsets, workstations, desktop equipment, or other workplace technologies. You are skilled at producing technical specifications and procurement documentation, thrive in cross-functional environments, and are comfortable working on-site when required. Fluency in English, Dutch, and French is essential, with at least one language at C1 level and the remaining languages at B2 level or higher.

What We're Looking For

Success in this role requires strong technical writing expertise, a solid understanding of the RFP lifecycle, procurement processes, vendor evaluation, and hardware technologies. You have excellent project coordination and stakeholder management skills, enabling you to facilitate workshops, gather and validate requirements, align diverse stakeholders, and deliver high-quality documentation within agreed timelines. Above all, you have an exceptional ability to communicate complex technical and business information in a clear, concise, and structured manner.

Contactperson & Reference

• Reference #: INW26782
• Pieter Messely
• pieter.messely@i4m.be